Company Secretary
According to Hong Kong Companies Ordinance (Cap. 32), all Hong Kong companies must appoint a company secretary.
If the company secretary serves as an individual, he/she should usually reside in Hong Kong; if the company has the only director, that director shall not concurrently serve as the company secretary of the company.
Company secretaries are responsible Company Formation receive all government correspondence; assist in the preparation and filing of the Annual Return, and prepare minutes of board meetings and annual general meetings.
Company Secretary Duty
Company Secretary Duty
Organize the annual general meeting to report to the Companies Registry
Changes in directors, shareholders and company structure, etc.
Keep meeting minutes, register of shareholders, register of directors and secretaries
Provide professional consultation and suggestions to ensure the company's compliance operation
Organize the annual general meeting to report to the Companies Registry
Keep meeting minutes, register of shareholders, register of directors and secretaries
Changes in directors, shareholders and company structure, etc.
Provide professional consultation and suggestions to ensure the company’s compliance operation
Company Secretary Services Package
Basic Secretary Package
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Preparing the first director minutes
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Preparing Minutes for opening/ closing bank account
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Preparing minutes for the annual general meeting
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Submitting Annual Return
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Changing company address and business nature
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Appointment and resignation of director
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Updating directors'/ secretary's personal information
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Applying for branch registration certificate
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Changing branch details
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No commencement letter
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Updating & keeping statutory book and significant controllers registers
Corporate Secretary Package
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Preparing the first director minutes
-
Preparing Minutes for opening/ closing bank account
-
Preparing minutes for the annual general meeting
-
Submitting Annual Return
-
Changing company address and business nature
-
Appointment and resignation of director
-
Updating directors'/ secretary's personal information
-
Applying for branch registration certificate
-
Changing branch details
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No commencement letter
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Updating & keeping statutory book and significant controllers registers
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Allotment and transfer of shares
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Company search
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Changing company name
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Certified True Copy by CPA
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Re-issue of certificate of continuing registration & business registration certificate
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Certified True Copy of business registration certificate by the government
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Significant Controllers Registers
Since March 2018, Companies Ordinance is amended to require certain companies in HK to keep registers of persons who have significant control over the companies and provide for related matters. Also, companies must designate at least one person as its representative to provide assistance relating to the company’s significant controllers register to a law enforcement officer. Check the below link for more details: https://www.cr.gov.hk/tc/publications/docs/Guidelines_scr_c.pdf
Clause 9.1.1 – Failure to comply with the above obligations is a criminal offence. The company and every responsible person of the company are liable to a fine at level 4 (i.e. $25,000). Where applicable, there is a further daily fine of $700.
Clause 9.2 – A person who has received a notice relating to the Significant Controllers Registers issued by a company must comply with the requirements stated in the notice within one month from the date of the notice. Failure to comply with any of the requirements in the notice within 1 month from the date of the notice is a criminal offence. The notice addressee and every related person (if any) are liable to a fine at level 4 (i.e. $25,000). As a professional in Company Secretary service, we are well prepared to assist.
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Who could be appointed as a Company Secretary in Hong Kong?
Under the Companies Ordinance, Company Secretary could be acting by a Hong Kong resident or a Hong Kong registered company. Sole director of the corporate is not allowed to act the duty.
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What is the function of Company Secretary Hong Kong?
Company Secretary HK is also an assistant of corporate to handle all documents and communication with the government. Although it does not have the rights to control or any ownership, it is also responsible for company’s legal liability if the company break the Companies Ordinance.
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Frequently Asked Questions
- What exactly does company secretarial Hong Kong entail?
- Company secretarial services in Hong Kong involve ensuring your company’s full compliance with the Hong Kong Companies Ordinance and other relevant regulations. This includes managing statutory records, filing annual returns, preparing minutes for board meetings and annual general meetings, and advising on corporate governance matters. It’s a crucial role for maintaining legal standing and operational efficiency.
- What is the typical company secretary fee in Hong Kong?
- The company secretary fee in Hong Kong can vary based on the scope of services required. Basic packages typically cover essential statutory compliance, while more comprehensive packages might include additional services like share transfers, company name changes, or certified true copies of documents. At Conson Group, we offer competitive annual fees, starting from $2,200 for our Basic Secretary Package, ensuring value for money for our clients.
- Why should I consider a professional company secretary service Hong Kong?
- Engaging a professional company secretary service Hong Kong is highly recommended to navigate the complexities of local regulations. It ensures timely compliance, avoids potential penalties, and allows your management to focus on core business activities. A professional service, such as that offered by Conson Group, provides expert guidance and keeps your company up-to-date with the latest legal requirements.
- Can you tell me more about Conson Secretarial Limited?
- Conson Secretarial Limited is a dedicated arm of the Conson Group, specialising in providing comprehensive company secretarial and corporate compliance services in Hong Kong. With years of experience and a deep understanding of the local regulatory landscape, we assist businesses with everything from company formation to ongoing statutory obligations, ensuring peace of mind for our clients. We are committed to delivering professional and reliable support.
- What is the importance of a professional Hong Kong corporate secretary?
- A professional Hong Kong corporate secretary is indispensable for any company operating in the region. They act as a vital link between the company and regulatory bodies, managing all corporate governance requirements. Beyond mere compliance, a skilled corporate secretary provides strategic advice, helps mitigate risks, and ensures the company’s operations align with Hong Kong’s legal framework, contributing significantly to its long-term success and reputation.