Company Secretary
According to Hong Kong Companies Ordinance (Cap. 32), all Hong Kong companies must appoint a company secretary.
If the company secretary serves as an individual, he/she should usually reside in Hong Kong; if the company has the only director, that director shall not concurrently serve as the company secretary of the company.
Company secretaries are responsible Company Formation receive all government correspondence; assist in the preparation and filing of the Annual Return, and prepare minutes of board meetings and annual general meetings.
Company Secretary Duty
Company Secretary Duty
Organize the annual general meeting to report to the Companies Registry
Changes in directors, shareholders and company structure, etc.
Keep meeting minutes, register of shareholders, register of directors and secretaries
Provide professional consultation and suggestions to ensure the company's compliance operation
Organize the annual general meeting to report to the Companies Registry
Keep meeting minutes, register of shareholders, register of directors and secretaries
Changes in directors, shareholders and company structure, etc.
Provide professional consultation and suggestions to ensure the company’s compliance operation
Company Secretary Services Package
Basic Secretary Package
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Preparing the first director minutes
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Preparing Minutes for opening/ closing bank account
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Preparing minutes for the annual general meeting
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Submitting Annual Return
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Changing company address and business nature
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Appointment and resignation of director
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Updating directors'/ secretary's personal information
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Applying for branch registration certificate
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Changing branch details
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No commencement letter
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Updating & keeping statutory book and significant controllers registers
Corporate Secretary Package
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Preparing the first director minutes
-
Preparing Minutes for opening/ closing bank account
-
Preparing minutes for the annual general meeting
-
Submitting Annual Return
-
Changing company address and business nature
-
Appointment and resignation of director
-
Updating directors'/ secretary's personal information
-
Applying for branch registration certificate
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Changing branch details
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No commencement letter
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Updating & keeping statutory book and significant controllers registers
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Allotment and transfer of shares
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Company search
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Changing company name
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Certified True Copy by CPA
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Re-issue of certificate of continuing registration & business registration certificate
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Certified True Copy of business registration certificate by the government
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Significant Controllers Registers
Since March 2018, Companies Ordinance is amended to require certain companies in HK to keep registers of persons who have significant control over the companies and provide for related matters. Also, companies must designate at least one person as its representative to provide assistance relating to the company’s significant controllers register to a law enforcement officer. Check the below link for more details: https://www.cr.gov.hk/tc/publications/docs/Guidelines_scr_c.pdf
Clause 9.1.1 – Failure to comply with the above obligations is a criminal offence. The company and every responsible person of the company are liable to a fine at level 4 (i.e. $25,000). Where applicable, there is a further daily fine of $700.
Clause 9.2 – A person who has received a notice relating to the Significant Controllers Registers issued by a company must comply with the requirements stated in the notice within one month from the date of the notice. Failure to comply with any of the requirements in the notice within 1 month from the date of the notice is a criminal offence. The notice addressee and every related person (if any) are liable to a fine at level 4 (i.e. $25,000). As a professional in Company Secretary service, we are well prepared to assist.
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Who could be appointed as a Company Secretary in Hong Kong?
Under the Companies Ordinance, Company Secretary could be acting by a Hong Kong resident or a Hong Kong registered company. Sole director of the corporate is not allowed to act the duty.
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What is the function of Company Secretary Hong Kong?
Company Secretary HK is also an assistant of corporate to handle all documents and communication with the government. Although it does not have the rights to control or any ownership, it is also responsible for company’s legal liability if the company break the Companies Ordinance.
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